Live at Healing Hands, Bengaluru — 3 branches

Your clinic runs on
more than appointments

Most physiotherapy clinics manage their patients across WhatsApp, paper registers, and Excel. Octor Physio brings appointments, clinical documentation, billing, and patient outcomes into one system — built specifically for how physio works.

See it in action Explore features →
3+
Branches live
1wk
To go live
∞
Sessions tracked
Octor Physio appointments calendar
The gap

What a busy physio clinic looks like without a system

Before Octor Physio, clinic staff were managing patient care across three separate tools — none of them designed for physiotherapy.

📋
Appointments on paper
Booking conflicts, double entries, and no visibility into which therapist is free — managing a 6-therapist schedule in a register means something always gets missed.
💬
Clinical notes on WhatsApp
Treatment decisions, exercise assignments, and patient progress shared in group chats. No structured history, no report at discharge, no continuity if a patient changes therapist.
📊
Revenue invisible to the owner
No dashboard, no dropout tracking, no session package visibility. The clinic owner only knows the business is growing when they count invoices at month end.
Octor Physio replaces all three with one system — built around the way physiotherapy actually works.
The platform

Everything in one place, nothing you don't need

A calendar that understands physiotherapy appointments

30-minute consultations and 60-minute sessions look different on the calendar. Up to 4 appointments in one slot are all visible. Tap any empty slot to book — therapist and time pre-fill automatically.

  • All therapists side by side — 9 AM to 1 PM, 5 PM to 9 PM
  • Arrived, completed, no-show statuses updated in real time
  • WhatsApp reminder sent to patient automatically on booking
  • Receptionist iPad app for fast front-desk operation
Octor Physio appointment calendar

Clinical documentation built for how therapists think

Initial assessments capture the body map, VAS pain score, medical history, lifestyle, and a full treatment plan. Every follow-up is documented. When a consultation ends, the session report goes to the patient's WhatsApp automatically.

  • Pain area body map with marker type, severity, and pattern
  • Treatment phases with session schedules and exercise protocols
  • Medical history captured once, visible on every consultation
  • Session reports sent to patients automatically on completion
Octor Physio consultation documentation

Billing that closes in under a minute

One screen, one save. Session packages track usage automatically — the receptionist always knows how many sessions remain. Prices are set by the clinic; receptionists can't change them.

  • Treatment sessions, consultations, packages, procedures — all in one invoice
  • Cash, card, UPI, and Razorpay online link in one flow
  • Branch-specific QR codes for instant in-clinic payment
  • Invoice PDF generated and shareable immediately
Octor Physio billing and invoicing
The owner view

Everything happening across all branches, at a glance

Total appointments, completions, waiting patients, no-shows, alerts and AI flags — all on one screen without asking anyone to compile a report.

Octor Physio dashboard
From the clinic floor

What the Healing Hands team says

Three branches, six therapists, hundreds of patients — Healing Hands Advanced Physiotherapy Clinic has been on Octor Physio since day one.

"Before Octor Physio we were managing everything on WhatsApp and paper registers. Appointments, billing, patient records — all in one place now. The team adapted within days and we haven't looked back."

VJ
Dr. Vinayak Jyoti
Founder & Lead Physiotherapist · Healing Hands

"The billing used to take so long at the end of each session. Now I create an invoice in under a minute, the patient pays by QR or link, and they get a WhatsApp confirmation. It just works."

HB
Heena Bakhar
Clinic Manager · Healing Hands

"As a therapist, having the patient's full history — past conditions, medications, previous physio — right there before I start is something I didn't know I needed until I had it. The initial assessment form captures everything."

AD
Dr. Anindya Deb (PT)
Senior Physiotherapist · Healing Hands

"Patients actually notice that they get a session report on WhatsApp after every visit. It builds trust. Several patients have mentioned it when they refer friends — that's something the old system could never do."

IB
Iba
Physiotherapist · Healing Hands

"The calendar is what made the biggest difference at reception. I can see all the therapists at once, every appointment is colour-coded, and booking takes two taps. Morning rush used to be chaotic — now it's calm."

KV
Karthik Vasan
Receptionist · Healing Hands BTM Layout

"Session packages used to be tracked on a piece of paper. Now the system knows exactly how many sessions are left, sends reminders when a patient is running low, and flags anyone who hasn't come back in two weeks."

VJ
Dr. Vinayak Jyoti
Founder · Healing Hands
Healing Hands Advanced Physiotherapy Clinic — JP Nagar · Jayanagar · BTM Layout, Bengaluru
From walk-in to report

A visit fully tracked in five steps

Every patient interaction — from the first booking to the session report — runs through one system without any manual handoffs between tools.

1
Patient registers
Phone verified via WhatsApp OTP
2
Appointment booked
Reminder sent automatically
3
Therapist documents
Assessment, plan, treatment notes
4
Payment collected
Invoice generated in under 60 seconds
5
Report delivered
Session report on WhatsApp — automatic

Ready to see it running in your clinic?

A 20-minute call is enough to walk through the full platform live. No slides, no decks — we show you the actual product running at Healing Hands.

Or reach out directly — info@octor.health